System Updates

Stay up to date with all the latest updates and bug fixes to our system by visiting this page.

We regularly update our system, so be sure to check back often to stay informed about our latest features and improvements.

If you have any questions regarding any of the following changes, please don’t hesitate to get in touch at: info@prismenergy.co.uk

2025 System Updates

March 25

We have added follow on actions to DCM module.
Fixed an issue with a rich textbox not loading the text contents correctly.
We have made a lesson action import that works alongside the lesson import, so that lessons and lesson actions can be imported together.
Added risk costs to API
We have removed the currency symbol from the risk export.
We have added a rejection comment to a risk action so the reason why it’s been rejected can be recorded.
We have improved the general action export to avoid hitting a database parameter limit when exporting general actions.

February 25

We have added the ability to link risks together.
We have added the ability to associate a cost to a risk.
We have fixed an issue that stops a user logging in via single sign on (SSO)

January 25

We have added the ability to link risks together.
We have added the ability to associate a cost to a risk.
We have fixed an issue that stops a user logging in via single sign on (SSO)

2024 System Updates

December 24

Added the ability to have custom free text boxes, drop-downs and checkboxes in MOC module.
Added an eye icon to let users see the password they have typed in.
We have fixed an “unexpected error” appearing when attempting to delete risk actions.

November 24

14/11/24

We have changed the Show Assignments icon and text in the Manage Users window, to make it clearer where to click when editing user assignments.
We have clarified that the top 10 is a read-only list with the ability to add comments. If edits are needed, Risks can be edited in the Activities window.
Added the option to prevent non-admin users from amending the due date on general actions.
We have added an option to show only summary actions in the Activities window.
We have fixed an issue with date filtering in the Activities window.

October 24

28/10/24

Fixed an issue when multiple impacts were selected it was pulling through the options from the threat matrix rather than the opportunity matrix.
Fixed: Non-admin users were not able to edit IQs that were in draft

17/10/24

We have fixed the issue whereby, the Approve or Reject option incorrectly disappears after pressing cancel on a general action.
We have added a new query module graph that shows the current assigned user.

10/10/24

A show references button has been added to the risks matrix.
Fixed the DCWS lessons import and improved the export speed.

03/10/24

The login page has been streamlined and links have been added to the company website, system updates page and Linked-In.
We have made a change to allow approvers to progress workflows in IR and TQ modules.

September 24

27/09/24

TQs and IQs can now export PDFs.
Some bug fixes for the rich text editor, especially around bullet points and returns.

19/09/24

Reduced the loading on activities pages for when companies don’t actually use risks; just general actions or vice versa.
Additional date filters have been added for activities, risks and general actions.

12/09/24

An option has been added in the Admin Manage User dialog to show all items that a user is assigned to along with the option to export to excel.
PDF exports available for MOCs, IRs and Advanced TQs.
User dashboards are created with all sections enabled by default rather than requiring the user to choose.
Consistency changes to align IRs and Advanced TQs

August 24

29/08/24

Decision and Change Management items and their actions can be added to the User Dashboard.
In Lessons Learned, a bespoke change has been added to allow lesson approvers to bypass the draft stage in making a new lesson.
Bug fix for TQ’s sometimes not showing on dashboards.
Bug fix for closing comments not appearing in a closed lesson action.
Individual risks now have a score history chart.

22/08/24

Fixed a bug that now allows non-Prism admins to add user delegates.
From the Lesson Actions page and opening a parent Lesson, the next and previous buttons are now useable there.
IR areas can now be linked to activities.
When going into a new Lesson from the projects page, the project will be pre-selected for you.

15/08/24

Additional filters have been added for the audit log to filter by module and certain action types.
We’ll add an extra option to show risks for ALL activities.
Risk Actions now have a history table that tracks the due dates, when they were changed and why.
If you navigate away from a risk using the next and previous buttons while you have unsaved changes, you will be prompted with the classic “You have unsaved changes. Are you sure?” message.
Some bug fixes around the Top 10 Risks, their sorting and filtering.
Some minor bug fixes around the risk score ‘justification’ changes.
For all modules now, you can now ‘attach’ documents to them before saving an item for the first time.
Tidied up the risk review date process. This also helped remove an issue where saving the review wiped any unsaved changes elsewhere.
If comment threads get really long, their screen space is kept to a fixed size but they can be scrolled along.
The ordering of comments can be swapped around to show the most recent additions first.
Extra bug fix on Lessons’s “Add Another” button.

08/08/24

If you jump between risks with the next and previous buttons, if you have made any changes, you will be given a “You have Unsaved Changes…” message.
The same “You have Unsaved Changes…” has been applied to general actions.
Fixed a missing images reference in the system guide.

01/08/24

Performance improvements to the ‘All Risks’ exports.
You can now upload documents to risk actions, general actions, lessons and lesson actions, IQs and TQs before saving them for the first time.
The system guide has been updated to include information on the risk history chart and the user delegations.
Some bug fixes around permissions not determining correctly when using the activity module’s next and previous risk buttons.

July 24

25/07/24

In Lesson Actions, the export button has also been moved to a location that makes it easier to see.
Dynamic charts have been added to existing modules.
For MOCs, you can now copy-paste formatted text (such as bullet points) into the text boxes.
Fix on error messages for activity references.

11/07/24

Fixed the close button for risks not working on the user dashboard.
MOCs now have a PDF export.
Individual risks can now show a complete score history of that risk. Click the button above the risk matrix while inside a risk to see it.
Users who change a risk score will now have to provide a reason why they did it. This will also show on the risk history.
Risk and action categories that aren’t actually needed for their respective sub-modules are removed from import templates.
Lessons Learned now have next and previous buttons.
IQ Actions have been removed from the user dashboard to avoid confusion on their purpose.
User delegations now work for Lessons Learned.

04/07/24

The recently added user delegations feature can now be used for risks, risk actions and general actions.
Improvements to linking decision records and MOCs.
The MOC dashboard now has new KPI charts; one that shows how long MOCs are from being created to closed. The other shows the proportions of MOCs that are successfully closed before their target date versus those that aren’t.
Some bug fixes for risk matrices and less-commonly-used scoring systems in Top 10 Risks.

June 24

27/06/24

MOCs now have greater flexibility in their editing. Certain users can now modify the contents of MOCs, and change their reviewer lists, right up to and including the Pending Review and Approval stages.
On the user dashboard, MOC actions are more visibly separated between open, overdue and draft in status.
A new ‘landing’ page has been added for the Lessons Learned module. This change is on a per company basis and can be turned on in the admin page by administrators. This feature greets users with a list of lesson projects. You can then click into the project to see your usual lesson list.

20/06/24

In the Admin module, under Manage Users, you can now elect ‘delegates’ for other users. A ‘delegate’ user will have all the same editing, approving etc. privileges of its ‘parent’ user if they are assigned a role in something.
- Rollout for other modules to come!
Daily reminder emails for users can now be collated into single summary emails, allowing a user to only get one email from Prism Apps each morning rather than potentially dozens. This setting is adjustable on a per-company basis.
- All existing companies will, by default, still get the individual reminder emails unless someone switches the setting on. Get in touch through info@prismenergy.co.uk if you would like this enabled.

13/06/24

The MOC area pages have a couple of new columns. The created and (where applicable) target closure dates are now visible here. Same goes for the exports as well.
MOC export performances have been greatly improved upon.
In Lessons Learned, if the user only has one option under ‘More Options’, usually the export button, it will show by default instead of ‘More’.

06/06/24

The MOC exports can now also include attached documents from the underlying actions.
MOC exports can also include the statuses of their underlying actions.
MOC action comments that aren’t saved will now be saved when saving the parent action.

May 24

30/05/24

Fixed a bug that occasionally stopped the “Add” process on user management from working in the admin page.
If using additional approvers in general actions, the ‘final’ closure approver will not be notified by email until all other approvers have given their approval.
Styling tidy-up of the multi-approvers parts.
MOC exports can now include comments from the underlying actions in their exports.

23/05/24

Reminder emails for MOCs will no longer go out to reviewers if the MOC isn’t closed but they have nothing more to do.
MOCs in the ‘queried’ status can now be edited!

16/05/24

The ‘All’ pages for IQs, TQs, IRs and Advanced TQs all have filters now.
Exports in the ‘All’ filters will now use the filter selections beyond just the status.
If an IR’s respond-by date is changed, some of the roles within that IR get an email telling them about the change and who did it.

09/05/24

Clickable charts that take the user to the all actions page now automatically apply the relevant action type.
MOC areas can now be closed by admins, moderators and the responsible user.
Reduced number of email notifications received from the MOC module
- Owner changed emails no longer sent.
- If an MOC has been rejected the approaching closure date email is not sent.

02/05/24

The Lessons Learned page has had a tidy-up of the elements on the main page, reduced clutter and white-spacing.
General actions lists and All General Actions now have a search bar.
The MOC Areas page now has ‘clickable charts’. Clicking on a bar on the bar chart will take you to another page.
The All MOCs page can now be filtered by owner user.

April 24

23/04/24

Timewriting can show the last four months of backlog rather than two months, for logging time.
IR and Advanced TQ notifications have been trimmed down to reduce the risk of regular users getting overwhelmed with emails.
If closure approval is not enabled within an MOC area, the approver option is hidden.
Fixed a bug that caused new users to be accidentally added to the system via role assignments.
The system guide now contains details on the multiple risk matrices feature.
If closure approval is enabled for an activity, non-recurring general actions can have additional closure approvers.

11/04/24

Timewriting can now keep track of already-allocated hours and warn you if you’re going over.
Closed activities are now hidden from activity filters.
A fix for multi-impact risks not showing correctly on the All Risks page.
A fix to allow companies without Risks enabled to still access the All Actions page.
Small updates to the system guide, including adding a part about activity categories.
Bug fix for risks and actions; if no user is chosen, then the non-existent user will not be flagged as not being a team member.

04/04/24

In risks, risk actions and general actions, users will be warned if someone is getting assigned to a role when they’re not part of the activity’s team.
Some styling fixes for activity pages where companies do not always have risks and general actions enabled.